Board Meeting Minutes September 19 2021

 

Upper Midwest A-C Club
Board Meeting (Conference Call) Minutes
Sunday – September 19, 2021 @ 7:00 pm

 

Call to Order:  Darrell called the meeting to order at 7:06pm

Roll Call:  Darrell Grams, Sr., Joe Graunke, Todd Grams, Lori Miller, Scott Overgaard, Joan Paulson, Lynn Bushard, Dave Grinnell

Others present:  Bob Paulson, Arlene Bushard

Absent: Cody Hager

 

TREASURER’S REPORT:

 

We will owe $65,000 on delivery of toys in October (?).

Initial payment of $11,000 for the 2022 toy (Manure Spreader) was mailed out Monday 9/13.  This $11,000 was for initial tooling of $7,800 & Container Surcharge of $3,200.  So, the balance in the checkbook is actually $508.03 as of today 9/19.

 

Darrell said Rich explained to him that shipping containers went from $5,000 to $30,000 so the $3,200 is our portion of what we occupy in the container.  

 

Lori pointed out that we need to make sure that all donations of equipment are recorded and reflected correctly in the club books.  It depends on whether or not we will keep the items or auction them as to how they are entered.  So, we need to be clear and Lori needs help with that.  It was pointed out that according to the rules of a 501©3 Non-Profit, that donated items of any value need to be retained by the club for a period of 5 years before they can be sold.   Also, we need to make sure that donations recorded in the books also have a donation letter to document receipt.

 

Lori makes motion to approve the treasurers report, Joe seconds – All in favor, motion carries.

 

SECRETARY’S REPORT:

Review & Approve 9/19/2021 Conference Call Agenda – Scott makes motion to approve the agenda for this call.  Todd seconds, all in favor – motion carries.

 

Review & Approve 4/17/2021 Board Meeting Minutes (Special mtg was already approved 6/7) – Joe makes motion to approve.   Dave seconds – All in favor – motion carries.

 

Review & Approve 6/7/2021 Conference Call Minutes – Scott makes motion to approve.   Lori seconds – All in favor – motion carries.

 

Review & Approve 7/22/2021 Board Meeting Minutes – Scott makes motion to approve.   Todd seconds – All in favor – motion carries.

 

Review & Approve 8/7/2021 Board Meeting Minutes – Lori makes motion to approve.  Joe seconds – All in favor – motion carries.

 

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